We use your personal data for the following purposes:
Use of our Website:We collect and maintain personal data that you submit to us during your use of our Website in the following ways.
- Using our Website and the features we provide on the Website:
You are able to use various features on our Website, which we offer as a part of the Services we provide to you. We will collect and use personal data about you when you use these features. Your access to and use of our Website is subject at all times to our Terms of Use.
Our legal basis for processing:It is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you for the Services, or it is in our legitimate interest or a third party’s legitimate interest to use personal data in such a way to ensure that we provide the relevant Services requested by you and others in a secure and effective way.
Our Website features a “Content Request” function, which allows users to request access to our white papers and thought leadership pieces.
If you request content from us, we will ask you provide us with your name and email address. We will process this information in order to process and respond to your request.
Our legal basis for processing:If you have requested content from us, it is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you, or it is in our legitimate interest or a third party’s legitimate interest to use personal data in such a way to ensure that we process your request in an effective way.
- Linking to social media sites and interacting with our social media pages:
If you click on one of the social media links on our Website or otherwise interact with our social media pages such as on Facebook or Instagram (including interacting with any ‘like’ or similar embedded features on our Website or social media accounts) we and the relevant social media platform may receive information relating to such interaction and may share your personal data in connection with this purpose, such as certain Behavioural Data and Technical Data. For more information about how we use this personal data, please see the ‘Insight, analysis and retargeting through Cookies’ section below.
Please note that the relevant social media platform may also be a controller in respect of the personal data that is collected via your use of our social media pages and may use that personal data for additional purposes. For details of how the relevant social media platform uses your personal data, please see the privacy policy of the relevant social media platform.
Our legal basis for processing:It is in our legitimate interest or a third party’s legitimate interest to use personal data in such a way to ensure that we provide the Website and our Services in an effective way and to promote our Website and our Services via social media.
- Provision of our Services:
We may collect and maintain personal data that you submit to us or we otherwise obtain for the purpose of supplying Services to our clients.
If you work for a client, partner or subcontractor, the personal data we process may include your Contact Data and Payment Data (where applicable). We process this information so that we can fulfil the supply of Services, maintain our user databases and to keep a record of how our Services are being used and provided
If you are talent, the personal data we process may include Contact Data, Profile Data, Image Data and Payment Data (where applicable). We process this information so we can provide our services to our client. Please note that we may process this data acting on behalf of our clients as their processor. Where we act in our processor capacity, our client will be the data controller and you should familiarise yourself with their privacy notice for more information about how they process your personal data.
If you attend one of our offices, studios or event locations, we will process personal data about you which you volunteer in connection with your visit and any enquiries you may have. This will usually include your Contact Data, Image Data and any other personal data you volunteer.
Our legal basis for processing:It is in our legitimate interest or our client’s legitimate interest or the legitimate interest of the organisation with whom you work to use personal data in such a way to ensure that we provide the Services to our clients in an effective and efficient way.
Where we use your Image Data in our capacity as a controller to feature in any content we produce, we typically rely on legitimate interest to process your Image Data. However, we may in certain circumstances obtain your consent to use your Image Data in connection with a piece of content.
- Customer service and general enquiries:
Our Website features a “Contact Us” page which invites you to submit general enquiries about our Website and our Services by email or telephone.
You may also be able to submit specific enquiries on other pages of our Website in relation to particular Services offered via those pages.
When you make an enquiry, we will collect and process your Contact Data and certain Profile Data, as well as any other personal data that is relevant to your enquiry. We use this information to manage and respond to your enquiry.
Our legal basis for processing:It is in our legitimate interest to use your personal data in the ways described above to ensure that we are able to help you with your enquiry and provide a good standard of service to you.
- Hosting and managing events:
From time to time, we may organise and host events. We may process your Contact Data to communicate with you about such events where you have specifically requested information about such events or where we have another lawful basis for sending that information to you.
If you attend one of our events, we may use your Contact Data and certain Profile Data to record your attendance at the event and for related record-keeping purposes and, if relevant, we may collect and process any dietary requirements you may have. You may also feature in photographs taken at our events and/or video content and such photographs and/or video content may appear in publications or content that we make available.
Our legal basis for processing:It is necessary for us to use your personal data in this way to perform our obligations in accordance with any contract that we may have with you where you have signed up to attend an event, or it is in our legitimate interest or a third party’s legitimate interest to use personal data in such a way to ensure that the event is operated in an effective way.
We may specifically ask your permission to use your photographs, quotes, testimonials, or other video content that you make available or feature you. Where this is the case, our processing of your such personal data will be based on consent.
- Insight, analysis and retargeting through Cookies:
We and our third party partners use cookies, web beacons, pixel tags and other similar technologies (which we generically refer to as “Cookies”) to collect data from the device(s) that you use to access our Website (including emails that you receive from us). The data that is collected includes Behavioural Data and Technical Data, and certain Profile Data.
Please see our Cookie Policy for further information, including details of the third party partners that are used.
We and our third party partners use this data, in combination with your Contact Data, for the following purposes:
to analyse how you use, and the effectiveness of, our Website and Services, including:
a. to count users who have visited our Website or opened an email and collect other types of information, including insights about our visitors’ browsing habits, which helps us to improve our Website, Services and the effectiveness of our emails;
b.to measure the effectiveness of our content;
c. to learn what pages of our Website are most attractive to our visitors, which parts of our Website are the most interesting and what kind of features and functionalities our visitors like to see; and
d. to help us with the selection of future service lines, website design and to remember your preferences.
In some of our email messages, we use a “click-through URL” linked to certain websites administered by us or on our behalf. We may track click-through data to assist in determining interest in particular topics and measure the effectiveness of these communications.
Our legal basis for processing:Where your data is collected through the use of non-essential cookies we rely on consent to collect your data. Please see our Cookie Policy for further details.
However, we may rely on other legal basis when we use your personal data that has been collected via the use of Cookies for the purposes described in this section.
Where we use this personal data for the purposes described in the ‘Online personalised advertising’ and ‘Advertising to other people who share similar interests and characteristics to you’ sections of this Privacy Notice, please see those sections to see the legal basis that we rely on.
Where we use this personal data to analyse how you use our Website and Services, it is in our legitimate interest to use your personal data in such a way to improve our Website and our Services.
We use your Contact Details to send you (or the organisation you represent) marketing communications by email. We use a third party provider for email marketing, including our email database. Our email marketing communications will include press releases and information including industry news, recent work, and thought leadership, as well as general information about our organisation, our Website, our studios and event spaces, the Services we provide and the events and promotions we offer.
Our legal basis for processing:Where data that we process is anonymised, we do not require a legal basis to use it as the information does not constitute personal data. However, our collection and use of such anonymised information may be subject to other laws where your consent is required. Please see our Cookie Policy for further details.
Where your personal data is not in an anonymous form (for example, your email address), it is in our legitimate interest to use your personal data for email marketing purposes.
We use your personal data for recruitment purposes, in particular, to assess your suitability for any of our positions that you apply for, whether such application has been received by us online, by email or by hard copy and whether submitted directly by you or by a third party recruitment agency on your behalf. We also use your Contact Data to communicate with you about the recruitment process, to keep records about our recruitment process and to comply with our legal and regulatory obligations in relation to recruitment.
We will process any personal data about you that you volunteer, including during any interview, when you apply for a position with us. We may also process your personal data obtained from any third parties we work with in relation to our recruitment activities, including without limitation, recruitment agencies, background check providers, credit reference agencies and your referees.
The personal data we process may include your Contact Data details of your education, qualifications and employment history, any other personal data which appears in your curriculum vitae or application, any personal data that you volunteer during an interview or your interactions with us, or any personal data which is contained in any reference about you that we receive. Such information may also include special categories of personal data (such as information about your health, any medical conditions and your health and sickness records) and information relating to criminal convictions and offences if that information is relevant to the role you are applying for.
We also use your personal data for the purposes of reviewing our equal opportunity profile in accordance with applicable legislation. We do not discriminate on the grounds of gender, race, ethnic origin, age, religion, sexual orientation, disability or any other basis covered by local legislation. All employment-related decisions are made entirely on merit.
Our legal basis for processing:Where we use your personal data in connection with recruitment, it will be in connection with us taking steps at your request to enter into a contract we may have with you or it is in our legitimate interest to use personal data in such a way to ensure that we can make the best recruitment decisions.
We will not process any special (or sensitive) categories of personal data or personal data relating to criminal convictions or offences except where we are able to do so under applicable legislation or with your explicit consent.
- Receipt of services from suppliers:
If we have engaged you or the organisation you represent to provide us with products or services (for example, if you or the organisation you represent provide us with services such as IT support or financial advice), we will collect and process your personal data in order to manage our relationship with you or the organisation you represent, to receive products and services from you or the organisation you represent and, where relevant, to provide our Services to others.
The personal data we collect from you may include your Contact Data and certain Payment Data, and any other personal data you volunteer which is relevant to our relationship with you or the organisation you represent.
Our legal basis for processing:It is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you or it is in our legitimate interest to use personal data in such a way to ensure that we have an effective working relationship with you or the organisation you represent and are able to receive the services that you or your organisation provides, and provide our Services to others, in an effective way.
We have security measures in place at our offices, studios and event spaces , including CCTV and building access controls. There are signs in place showing that CCTV is in operation. The images captured are securely stored and only accessed on a need to know basis (e.g. to look into an incident). CCTV recordings are typically automatically overwritten after a short period of time unless an issue is identified that requires investigation (such as a theft).
We may require visitors to our premises to sign in on arrival and where that is the case we will keep a record of visitors for a short period of time. Our visitor records are securely stored and only accessible on a need-to-know basis (e.g. to look into an incident).
Our legal basis for processing:It is in our legitimate interests to process your personal data so that we can keep our offices, studios and event spaces secure and provide a safe environment for our personnel and visitors to our offices, studios and event spaces.
• Business administration and legal compliance.
We use your personal data for the following business administration and legal compliance purposes:
• to comply with our legal obligations;
• to enforce our legal rights;
• to protect the rights of third parties; and
• in connection with a business transition such as a merger, reorganisation, acquisition by another company, or sale of all or a portion of our assets.
Our legal basis for processing
Where we use your personal data in connection with a business transition, to enforce our legal rights or to protect the rights of third parties, it is in our legitimate interest to do so. For all other purposes described in this section, we have a legal obligation to use your personal data to comply with any legal obligations imposed upon us such as a court order.
We will not process any special (or sensitive) categories of personal data or personal data relating to criminal convictions or offences except where we are able to do so under applicable legislation or with your explicit consent.
- Any other purposes for which we wish to use your personal data that are not listed above, or any other changes we propose to make to the existing purposes, will be notified to you using the contact details we hold for you.